Whether it's a team-building activity, university event, or corporate event - attendees will get thirsty! A great way to quench the thirst and boost your brand visibility is by adding a branded touch to the water bottles you hand out. Custom reusable water bottles or single-use plastic bottles are an affordable giveaway that is sure to impress attendees. But before you bulk order water bottles, you'll want to ensure you order the correct amount for the number of guests you'll have.
We created a guide you can use to help you decide how much-bottled water you should order for different occasions. Here's what you need to consider before placing a bulk order for water bottles:
Why Order in Bulk?
Buying custom-made water bottles in bulk is a great way to maximize your budget. The more you purchase, the better the pricing will be for your order. Bulk ordering also ensures you have more than enough water bottles for the upcoming corporate event. Plus, if you keep the branding simple, you can continue to use the extra bottles for client calls, meetings, or future events.
Should I Order Single-use Bottles or Reusable Water Bottles?
While single-use may be more affordable, it's not the most eco-friendly solution for corporate events. Most attendees will end up throwing the water bottle away during the event. So all the money and branding you put into custom single-use bottles is short-lived.
If you have the budget, consider gifting attendees a custom reusable water bottle with your logo. This is a great way to impress your attendees and extend the longevity of your marketing initiatives. If you decide to go with reusable water bottles, it's always best to ensure there are easily accessible water-filling stations.
What to Consider When You Bulk Order Water Bottles
Before you bulk order water bottles, you need to decide how many water bottles you need. To know how many you need to order, you first need to know:
- Select a color
- Select order custom product
- Choose decoration method
- Pick your locations
- Decide on a quantity
- Number of Guests: You always want to order enough water bottles to accommodate everyone attending. Even if everyone doesn't take one, you should plan as if they will.
- Type of Event: The type of event will also help you decide what water bottles you should get and how many. If you're planning an event for clients or prospects, you may want to impress them with a high-end option. While a few cases of water bottles are probably a better choice for team building activities or company picnics.
- Time of the Year: If it's an outdoor event during summer, attendees may be more thirsty than during the colder months. Take the time, weather, and the season into consideration before you bulk order water bottles.
- Budget: If your budget allows, consider upgrading from single-use to reusable. This is a great way to boost brand visibility during and after the event. You can also easily place a custom reusable water bottle bulk order online at Bagmasters.
How Many Water Bottles Should I Have at a Company Picnic?
Depending on the weather and the time of the year, you may want to order extra bottled water for a company picnic. For a hot summer day, you should have at least three 24-packs of water available for a team of 50.
How Many Water Bottles Should I Have at a Formal Event?
For a formal event with 150-200 guests, you'll need around six to eight packs of water bottles. If you don't want plastic water bottles floating around the venue all night, consider upgrading to a custom glass pint with your logo or a stainless steel water bottle as a gift for the guests.
How Many Water Bottles Should I Have at a Company Retreat?
Plan to order a few cases of water bottles and other beverages for your team. If you have 100 employees, buy four 24-packs. You can bring the extra water bottles to the break room or office so they don't go to waste.
How Many Water Bottles Should I Have for a Client Appreciation Event?
Before you bulk order water bottles, consider upgrading to custom reusable alternatives instead. A stainless steel reusable bottle with your logo is sure to impress all of the clients that attend. It's also a great way to ensure your brand is top of mind after the event ends. If you choose a reusable option, you must order enough for everyone to receive one.
How Much Bottled Water Should I Order?
You should always order enough bottled water so that everyone at the event can have one if they want one.
How Many Bottles of Water for an Event?
You'll want to consider the type of the event and the number of attendees. As a general rule of thumb, a dozen water bottles can serve 10-20 people, and you'll want to have enough water to accommodate all the guests.
How Many Bottles of Water for 100 Guests?
For an event with 100 guests, you should buy four to five packs of 24 bottle cases of water.
How Much Bottled Water Do You Buy for a Party?
You should buy at least three to four packs of 24 water bottles for a party. This is enough water to serve anywhere from 60 to 120 guests.
Invest in Reusable Water Bottles For Your Next Event
At Bagmasters, we specialize in custom-branded water bottles and drinkware options. We have various materials, sizes, and colors that will be perfect for your next corporate event. Whether it's a company retreat or a team-building activity, we have the perfect custom water bottle for your next event. Explore our water bottle selection today.
